Employment Hero

Automate Compliance Tracking for Your Australian Workforce

Employment Hero is Australia's leading all-in-one HR, payroll, and employee experience platform, designed specifically for small to medium-sized businesses in Australia and New Zealand. Since its founding in 2014, Employment Hero has grown to serve thousands of businesses with a comprehensive solution that handles everything from recruitment and onboarding to payroll processing and performance management. When you integrate Expiration Reminder with Employment Hero, you add powerful automated tracking for employee certifications, licenses, and compliance credentials—ensuring your organization never faces the risk of lapsed credentials causing operational disruptions or regulatory penalties.

Australian businesses face unique compliance requirements across various industries—from Fair Work regulations and superannuation obligations to industry-specific licensing and safety certifications. Employment Hero excels at managing payroll and HR workflows, but tracking the expiration dates of hundreds or thousands of employee credentials often falls to manual spreadsheets and calendar reminders. The Employment Hero and Expiration Reminder integration eliminates this manual burden, automatically syncing credential data and sending proactive alerts before any certification, license, or training requirement expires.

Key Benefits

• Seamless integration with Employment Hero's HRIS and payroll systems - Employee credential data stored in Employment Hero automatically syncs to Expiration Reminder, creating a centralized tracking system without duplicate data entry or manual updates.
• Australia-specific compliance tracking and reporting - Track credentials specific to Australian regulations including Working with Children Checks, RSA/RCG certificates, White Card certifications, First Aid qualifications, and industry-specific licenses with built-in support for local requirements.
• Customizable notification workflows tailored to your renewal processes - Set up alert schedules that match your organization's needs—whether you need 90-day advance warnings for complex license renewals or weekly reminders as deadlines approach.
• Reduced administrative burden on HR and payroll teams - Eliminate the time-consuming task of manually tracking credential expiration dates across your workforce, allowing your HR team to focus on strategic initiatives rather than spreadsheet maintenance.
• Enhanced audit readiness with instant compliance reporting - Generate comprehensive reports showing certification status across your organization in seconds—perfect for internal audits, Fair Work inspections, or industry-specific regulatory reviews.

How It Works

The Employment Hero and Expiration Reminder integration creates a seamless flow of credential data between your HR platform and our specialized tracking system. Once you establish the connection, employee information including certifications, licenses, qualifications, and training records automatically syncs from Employment Hero to Expiration Reminder on your chosen schedule—whether that's real-time, daily, or weekly.

Expiration Reminder continuously monitors all synced credentials and tracks approaching expiration dates. As deadlines approach, the system sends customizable notifications to the appropriate stakeholders—the employee, their manager, your HR team, or designated compliance coordinators. You have complete control over notification timing and content, ensuring alerts provide enough lead time for your organization's renewal processes. For example, if your staff need to complete a two-day course to renew their First Aid certification, you can configure alerts to start 60 days in advance, giving ample time to schedule training.

The integration also features AI-powered document scanning that can extract expiration dates from uploaded certificates and licenses stored in Employment Hero's document management system. This dramatically reduces manual data entry—when an employee uploads their renewed RSA certificate, Expiration Reminder can automatically read the new expiration date and update your tracking system accordingly.

Use Cases

Hospitality Venues Managing RSA and RCG Certifications: A hospitality group operating 12 venues across Sydney employs 200+ staff who require valid Responsible Service of Alcohol (RSA) and Responsible Conduct of Gambling (RCG) certificates. State regulations require all front-of-house staff to maintain current certifications or face significant fines. By integrating Employment Hero with Expiration Reminder, the HR manager receives automatic alerts 30 days before any RSA or RCG certificate expires, allowing time to schedule refresher training. Since implementing the integration, the group hasn't faced any compliance violations, and venue managers no longer worry about staff working with expired credentials.

Construction Companies Tracking White Cards and Safety Training: A Melbourne-based construction company manages 150 workers across multiple job sites. Every worker requires a current White Card (Construction Induction Card) to work on site, plus various safety certifications depending on their role—working at heights, confined spaces, forklift operation, and more. The Employment Hero and Expiration Reminder integration tracks all safety credentials and sends alerts to both the worker and site supervisors before expiration. This proactive approach ensures no worker arrives on site with lapsed credentials, preventing costly project delays and maintaining the company's excellent safety record.

Aged Care Facilities Managing Healthcare Credentials: An aged care provider with three facilities across Queensland employs 180 care workers, nurses, and allied health professionals. Each staff member holds multiple credentials—nursing registrations, First Aid certificates, medication management qualifications, and mandatory aged care worker checks. Regulations require facilities to maintain records proving all staff hold current credentials. The integration with Expiration Reminder provides a centralized dashboard showing all credential statuses, automatically alerts staff and managers about upcoming renewals, and generates compliance reports for regulatory audits. The facility's compliance officer reports saving 15+ hours per month previously spent on manual tracking, while feeling confident that nothing will slip through the cracks.

Getting Started

Setting up the Employment Hero and Expiration Reminder integration is quick and straightforward, typically completed in 10-15 minutes. You'll need administrator access to both platforms to authorize the connection. During setup, you'll configure which employee data fields and credential types to sync, establish your notification preferences and timelines, and customize alert recipients based on your organizational structure.

Ready to eliminate the stress of tracking employee credentials manually? Start your free trial of Expiration Reminder today and discover how automated compliance management transforms your HR operations. Australian businesses trust Employment Hero for payroll and HR—now you can extend that same efficiency to credential tracking and compliance management. Never miss a deadline again, and give your HR team the tools they need to stay proactive rather than reactive when it comes to credential renewals.