Software & SaaS Management

Take control of your software spend and renewals with AI that handles the tedious data entry for you. See every app, seat, and renewal date in one governed inventory, and stop paying for tools nobody uses.

HIPAA Compliant
SOC 2 Compliant
GDPR Compliant

JOIN OVER A THOUSAND COMPANIES ALREADY MASTERING EXPIRATION MANAGEMENT

Everything you need to govern your software stack

Bring spend, renewals, seats, security, and access into a single system, so nothing slips through the cracks and nothing renews on autopilot without your say.

AI Invoice Intake

Let AI log your software spend for you, so no one has to key in invoices by hand.

Forward any vendor invoice to an app's unique email address and AI reads the amounts and dates instantly, keeping your spend current without manual entry.
A sender allowlist and quarantine keep the inbox secure, and an AI browser agent even retrieves invoices locked behind vendor portals for you.

Access Request Tracking & Approvals

Give employees a self-serve way to request software, and give yourself a clean record of who approved what.

Employees request access to any app through the employee portal, and admins approve or deny in one click, so provisioning stays controlled instead of ad hoc.
Every request, approval, and denial is logged, giving you the exact access trail auditors ask for without digging through emails.

Spend & Wasted-Seat Visibility

See exactly what you are spending before a subscription renews on autopilot.

Track monthly run-rate, cost per app, and total stack spend normalized to your currency, so budget surprises stop before they start.
Compare seats purchased against seats actually used and get an automatic estimate of monthly waste, so you can cut what nobody is using.

Price-Increase & Usage-Limit Alerts

Get a heads-up before a vendor quietly raises your bill or you outgrow a plan.

Automatic alerts fire when an app's price goes up, so you can question or renegotiate before the higher charge hits your budget.
Get notified as usage approaches your plan's seat or capacity limit, so you upgrade on your terms instead of getting caught mid-crunch.

Automated License & Subscription Management

Automated tracking of license renewals, subscriptions, and user assignments prevents service lapses and ensures compliance.

Optimizes resource allocation by handling routine management tasks.
Saves time, allowing focus on strategic initiatives.
Prevents service interruptions with timely renewals and assignments.

Automated License & Subscription Management

Automatic Vulnerability (CVE) Scanning

Know the moment one of your vendors has a serious security flaw, without watching threat feeds yourself.

Every app is automatically monitored against the public CVE feed, with severity badges, open-issue counts, and the highest CVSS score at a glance.
A workspace alert flags any app with open high or critical vulnerabilities, so risky tools surface before they become your problem.

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SOC 2 & Certification Management

Stay on top of every vendor's compliance status so audits don't turn into fire drills.

Track SOC 2 Type II and other certifications, expiry dates, auditors, and evidence files per vendor, with a one-click view of what's expiring or missing.
Send a bulk 'request updated SOC 2' email to vendors in seconds, so you close compliance gaps before an auditor finds them.

User Access Reviews & Ownership

Always know who can get into each app, and who's accountable for it.

See who has access to every application, add users in bulk by email, and review access history whenever security teams or auditors ask.
Assign an owner and backup to each app, with one-click reassignment when someone leaves, so no tool is ever left unmanaged.

AI-Assisted Import & Onboarding

Get your whole software list into the system in minutes, not hours.

Upload a spreadsheet and AI classifies your columns and maps them to the right fields automatically, with no tedious cleanup.
Start tracking spend, renewals, and seats from day one instead of spending a week on manual setup.

Automatic expiration date tracking

PRODUCT FEATURE GRID

Real-time tracking

See what documents are about to expire or are at expired at any point in time.

Intuitive dashboard

Anyone can use our easy-to-understand dashboard. No training required.

Automatic notifications

Hands-off notifications. Configure your own frequency.

Multiple views

View what's expiring in the next 15 days, 30 days, next month, next year.

Data Security and Compliance

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Chat Support

Get real person experts on chat to help with any questions.

Frequently Asked Questions

How does the free trial works?

No payment information is required to try Expiration Reminder. After 14 days, if you like Expiration Reminder and want to keep using it, we'll require a credit card to continue. With payment, all of your data will still be there and anyone you've invited will still have access.

Is Expiration Reminder secure?

Yes, Expiration Reminder is highly secure. We prioritize data security and compliance by being certified in HIPAA, SOC 2, and GDPR. Our platform uses advanced encryption and secure data centers to ensure your information is protected. We regularly update our security measures to stay ahead of potential threats, providing you with a safe and reliable service.

How does Expiration Reminder help with compliance?

Expiration Reminder helps you maintain compliance by automating the tracking of credentials, licenses, and certifications. Our platform sends customizable expiration reminders and generates audit-ready reports, ensuring you stay updated and meet regulatory requirements. This reduces the risk of non-compliance and minimizes liability.

Can I change plans at any time?

Yes. If you are on an annual plan, please reach out to us. If you are paying month-to-month, just log in to your account, click on "Your Account," choose "Manage Subscription," and you'll see your options.

Can I import my current data?

Yes, you can easily import your current data into Expiration Reminder. We support importing data from spreadsheets and can also integrate with your preferred tools. Our customer support team is available to assist you throughout the process, ensuring a smooth and efficient transition.

Can my team update their records on their own?

Yes, you can share a private link with your team through automated reminders. This link provides access only to account updates. They simply click on the link and update their information in just a couple of minutes. This self-service capability streamlines the process and reduces administrative workload.

SaaS Management Software