Close the Gap Between Signed and Tracked
A signed document only protects you if it's filed against the right record and the expiration date reflects reality. Electronic Signatures moves signing into the same place you already track expirations, so nothing gets misfiled, no date goes stale, and every renewal leaves an audit trail you can defend.
Build Reusable Templates with Smart Merge Fields
Create a contract template once and reuse it for every renewal. Merge fields automatically fill in the details Expiration Reminder already knows: contact, company, location, equipment, vehicle, category, expiration item, and your organization info. Preview the fully resolved document before anything goes out, with a count of filled fields and any that need attention.
Send Documents for Signature in Two Clicks
Open any expiration item and choose Send for Signature, or start from the Signatures page. Pick a template, choose the recipient, and set the new expiration date the document should apply once signed. Your recipient gets a secure signing link by email and signs in their browser. No account, download, or separate app required.
File Signed Documents Automatically
When a document is signed, the executed PDF is attached to the expiration item and linked to the related contacts instantly. No downloading from a separate signing tool, no hunting for the right record, no signed copies sitting in someone's inbox instead of your system of record.
Renew Expiration Dates the Moment It's Signed
Signing updates the expiration date automatically, either to the date you specified or based on the renewal duration on the item's category. Your reminders and reports stay accurate without anyone editing a date by hand, so a fully executed document never shows as outstanding.
Prove Every Signature with a Complete Audit Trail
Every request is tracked as an envelope with a timestamped history: created, sent, opened, signed, declined, expired, or voided, along with the signer's details. When an auditor asks, you can show not just that a document exists, but who signed it, when, and that it was the document you sent.
Connect Signatures to Your Compliance Workflow
Attach templates to onboarding steps so new vendors and contractors complete required signatures as part of onboarding. Access is governed by your existing roles and permissions. You're notified by email when a document is signed, declined, or expires, so nothing slips through.
Other Features
Smart Employee Record Management
Managing employee records, certifications, and compliance deadlines doesn’t have to be overwhelming. Expiration Reminder keeps everything in one secure, automated system—so you stay in control.
Automatic Reminder Notifications
Schedule and send customizable reminders through the best channels to reach your workforce or partners, ensuring they stay on top of credential renewals and remain compliant.
Get Started with Expiration Reminder
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