Sync UKG Ready employees and never miss a compliance deadline
UKG Ready gives growing businesses one platform for HR, payroll, time, and scheduling — built for lean teams that run multiple locations and hourly workforces. Expiration Reminder takes the renewable side of those employee records — licenses, certifications, training, permits — and turns it into a system you can actually trust.
Connect the two and your active employees flow into Expiration Reminder automatically. Assigning documents, tracking expirations, and sending renewal reminders happens in one place — without spreadsheets, double entry, or manual cleanup every time someone joins or leaves.
- Automatically import active UKG Ready employees as contacts in Expiration Reminder, with department, job title, hire date, and manager mapped over for clean reporting.
- Trigger renewal reminders for licenses, certifications, and training the moment an employee is added — and retire tracking automatically when someone is terminated in UKG Ready.
Overview
AVAILABLE WITH THE PLAN
- Basic
- Standard
- Professional
- Business
- Enterprise
Why connect UKG Ready and Expiration Reminder
UKG Ready is built for small and mid-sized organizations that need serious HR, payroll, and time tools without an enterprise implementation. But the long tail of expiring documents still lands on someone's desk: professional licenses, mandatory training, food handler cards, work eligibility, safety certifications. Miss one and you fail an inspection, lose a contract, or put a hire on hold.
Expiration Reminder fills that gap. Connect UKG Ready once and your employee directory becomes the source of truth for every renewable document tied to those people. New hires inherit your tracking rules automatically. Terminations close out cleanly with an audit trail. And every renewal — whether it's 30 days out or 12 months out — gets surfaced before it becomes a problem.
Key benefits
- One source of truth for people. UKG Ready owns employee data; Expiration Reminder owns document expirations. Nobody has to maintain two lists.
- Perfect for lean HR teams. No double entry and no spreadsheet babysitting — the sync does the housekeeping so a small team can run airtight compliance.
- Automated onboarding for compliance. New employees are pulled in on the next sync and ready to have documents assigned the same day.
- Clean offboarding and audit trail. Terminated employees move to inactive automatically, but their document history stays in place for compliance reviews.
- Renewal reminders that actually work. Configurable email, SMS, and in-app reminders fire on the cadence your team needs — not just at the last minute.
How it works
The integration uses UKG Ready's official API and runs a one-way sync from UKG Ready into Expiration Reminder. After you authenticate the connection, your active employees are imported as contacts, complete with department, job title, hire date, manager, and employment status.
From there, you assign renewable documents the way you always have — by employee, by group, or in bulk via filters. Expiration Reminder watches the dates and notifies the right people on the schedule you configure. Daily syncs keep employee data fresh, and you can also trigger a manual sync at any time if you need an update right away.
Common use cases
Clinics and home care agencies
Caregivers and clinical staff carry expiring credentials — nursing licenses, CPR, TB tests, background checks. Pull every employee from UKG Ready and track each credential against the right renewal cadence so you never staff someone who's lapsed.
Construction, trades, and field services
OSHA certifications, equipment licenses, drug screens, and trade-specific tickets all expire on their own clocks. Sync your field workforce from UKG Ready and assign the tickets each role needs — Expiration Reminder takes care of the renewal calendar.
Restaurants and multi-location retail
Food handler cards, alcohol service permits, and manager certifications vary by location and expire constantly. Track them against your synced UKG Ready roster and give every location manager early warning before a permit lapses.
Getting started
Setting up the integration takes about five minutes. You'll need admin access in UKG Ready and an Expiration Reminder account on a plan that supports HRIS integrations. Open the setup guide for the step-by-step walkthrough, or jump straight into your Expiration Reminder account and look for UKG Ready under Settings > Integrations.