Sync UKG Pro Workforce Management employees and never miss a compliance deadline
UKG Pro Workforce Management (formerly UKG Dimensions) is the enterprise platform for scheduling, timekeeping, and labor management across complex frontline operations. Expiration Reminder adds the missing layer: tracking the licenses, certifications, and training your frontline workforce needs to stay on the schedule legally.
Connect the two and your employees flow into Expiration Reminder automatically. Assigning documents, tracking expirations, and sending renewal reminders happens in one place — without spreadsheets, double entry, or manual cleanup every time your roster changes.
- Automatically import active UKG Pro Workforce Management employees as contacts in Expiration Reminder, with department, job title, and employment status mapped over.
- Trigger renewal reminders for the certifications each role requires the moment an employee is added — and retire tracking automatically when someone leaves your roster.
Overview
AVAILABLE WITH THE PLAN
- Basic
- Standard
- Professional
- Business
- Enterprise
Why connect UKG Pro Workforce Management and Expiration Reminder
UKG Pro Workforce Management excels at one of the hardest problems in operations: getting the right people on the right shifts across plants, hospitals, stores, and distribution centers. But a perfect schedule falls apart the moment someone's required certification lapses — a nurse without an active license, an operator without a current forklift ticket, a driver with an expired medical card. That's a compliance failure waiting to be discovered at the worst time.
Expiration Reminder closes that loop. Connect UKG Pro Workforce Management once and the workforce you schedule becomes the workforce you track. Every credential gets a renewal calendar, every renewal gets a reminder, and your operations team finds out about expiring certifications weeks before they'd affect a shift — not after.
Key benefits
- Schedule with confidence. Know that everyone on the roster carries current credentials, because expirations are surfaced long before they lapse.
- One source of truth for your frontline. UKG Pro Workforce Management owns the roster; Expiration Reminder owns the renewals. No parallel spreadsheets.
- Automated onboarding for compliance. New hires are pulled in on the next sync and ready to have role-specific documents assigned the same day.
- Clean offboarding and audit trail. Departed employees move to inactive automatically, while their document history stays in place for audits.
- Reminders that reach shift workers. Email, SMS, and in-app notifications mean renewal alerts reach employees who don't sit at a desk.
How it works
The integration uses UKG's official API and runs a one-way sync from UKG Pro Workforce Management into Expiration Reminder. After you authenticate the connection, your active employees are imported as contacts along with department, job title, and employment status.
From there, you assign renewable documents by employee, by group, or in bulk via filters — for example, every role that requires an OSHA card or a food handler permit. Expiration Reminder watches the dates and notifies the right people on the schedule you configure. Daily syncs keep the roster fresh, and a manual sync is one click away when you need an immediate update.
Common use cases
Hospitals and long-term care
Clinical schedulers can't put a lapsed credential on the floor. Track nursing licenses, BLS, ACLS, and infection-control training against every synced employee so renewals are handled before they ever threaten a shift.
Manufacturing and distribution
Forklift tickets, crane certifications, OSHA training, and safety qualifications expire on their own schedules. Sync your plant workforce and assign each role its required credentials — Expiration Reminder keeps the renewal calendar.
Transportation and field operations
CDLs, DOT medical cards, and hazmat endorsements carry hard regulatory deadlines. Track them against your synced driver roster and get alerts early enough to schedule renewals without taking anyone off the road.
Getting started
Setting up the integration takes about five minutes. You'll need admin access in UKG Pro Workforce Management and an Expiration Reminder account on a plan that supports HRIS integrations. Open the setup guide for the step-by-step walkthrough, or jump straight into your Expiration Reminder account and look for UKG Pro Workforce Management under Settings > Integrations.