Sync UKG Pro employees and never miss a compliance deadline
UKG Pro is the enterprise HCM suite trusted by some of the largest organizations in the world — HR, payroll, talent, and benefits for complex, global workforces. Expiration Reminder takes the renewable side of those employee records — licenses, certifications, training, work permits — and turns it into a system you can actually trust.
Connect the two and your active employees flow into Expiration Reminder automatically. Assigning documents, tracking expirations, and sending renewal reminders happens in one place — without spreadsheets, double entry, or manual cleanup every time someone joins or leaves.
- Automatically import active UKG Pro employees as contacts in Expiration Reminder, with department, job title, hire date, and manager mapped over for clean reporting.
- Trigger renewal reminders for licenses, certifications, and training the moment an employee is added — and retire tracking automatically when someone is terminated in UKG Pro.
Overview
AVAILABLE WITH THE PLAN
- Basic
- Standard
- Professional
- Business
- Enterprise
Why connect UKG Pro and Expiration Reminder
UKG Pro gives enterprise HR teams a single platform for the entire employee lifecycle — recruiting, onboarding, payroll, talent, and benefits at global scale. But the long tail of expiring documents still trips up even the most sophisticated HR operations: professional licenses, mandatory training, work eligibility, safety certifications. Miss one and you fail an audit, lose a contract, or put an entire shift at risk.
Expiration Reminder fills that gap. Connect UKG Pro once and your employee directory becomes the source of truth for every renewable document tied to those people. New hires inherit your tracking rules automatically. Terminations close out cleanly with an audit trail. And every renewal — whether it's 30 days out or 12 months out — gets surfaced before it becomes a problem.
Key benefits
- One source of truth for people. UKG Pro owns employee data; Expiration Reminder owns document expirations. Nobody has to maintain two lists.
- Built for enterprise scale. Whether you're syncing 1,000 employees or 50,000, every record comes across with department, job title, hire date, and manager intact for filtering and reporting.
- Automated onboarding for compliance. New employees are pulled in on the next sync and ready to have documents assigned the same day.
- Clean offboarding and audit trail. Terminated employees move to inactive automatically, but their document history stays in place for compliance reviews.
- Renewal reminders that actually work. Configurable email, SMS, and in-app reminders fire on the cadence your team needs — not just at the last minute.
How it works
The integration uses UKG Pro's official API and runs a one-way sync from UKG Pro into Expiration Reminder. After you authenticate the connection, your active employees are imported as contacts, complete with department, job title, hire date, manager, and employment status.
From there, you assign renewable documents the way you always have — by employee, by group, or in bulk via filters. Expiration Reminder watches the dates and notifies the right people on the schedule you configure. Daily syncs keep employee data fresh, and you can also trigger a manual sync at any time if you need an update right away.
Common use cases
Healthcare systems
Hospital networks carry thousands of expiring credentials — nursing licenses, BLS, ACLS, DEA registrations, infection-control training. Pull every clinician from UKG Pro and track each credential against the right renewal cadence so you never schedule someone who's lapsed.
Manufacturing and logistics
Forklift certifications, OSHA training, DOT medical cards, and hazmat endorsements all expire on their own clocks. Sync your plant and warehouse workforce from UKG Pro and assign the credentials each role needs — Expiration Reminder takes care of the renewal calendar.
Financial and professional services
Licensed professionals — Series licenses, CPAs, attorneys, insurance producers — carry credentials and CE requirements that have to be tracked precisely. Use UKG Pro as the source of truth for who's active, and let Expiration Reminder enforce the renewal discipline behind the scenes.
Getting started
Setting up the integration takes about five minutes. You'll need admin access in UKG Pro and an Expiration Reminder account on a plan that supports HRIS integrations. Open the setup guide for the step-by-step walkthrough, or jump straight into your Expiration Reminder account and look for UKG Pro under Settings > Integrations.